Every animal's care, properly recorded.
Shelters care for many animals with few hands and tight budgets. Vetlyn is built for clinics, and the medical and kennel side of a shelter fits it well: who is where, what they've had, and what's due next.
- Kennel board and daily care logs
- Vaccines and treatment history per animal
- Donated stock with batches and expiry
Vetlyn for
Shelters & rescues
- Patient records & vaccinationsVaccines and treatments
- Boarding boardKennel tracking
- InventoryDonated supplies
- FormsAdoption paperwork
- problems solved
- 4problems solved
- key features
- 8key features
- steps in a day
- 6steps in a day
// Sound familiar?
What gets in the way today, and the feature that fixes it
Each problem on the left is matched to a real Vetlyn feature on the right.
- 01
The problem
Vaccines and treatments for dozens of animals
Paper cards on kennel doors get lost, and it's hard to see who is due what this week.
Vetlyn
Patient records & vaccinations
Each animal has a full medical history, vaccinations with next due dates, a weight chart and alerts. The dashboard lists vaccines due this week.
- 02
The problem
Who is in which kennel?
Moves, arrivals and adoptions make the whiteboard out of date by lunchtime.
Vetlyn
Boarding board
Set up your kennels and runs, and see at a glance who is in each one. The daily care log records meals, walks and medication.
- 03
The problem
Donated supplies going to waste
Medication and food arrive in mixed batches with different expiry dates.
Vetlyn
Inventory
Record donated items with batch numbers and expiry dates. Expiring batches are flagged so they're used first.
- 04
The problem
Paperwork at adoption
Agreements, medical summaries and signatures are scattered across folders.
Vetlyn
Forms
Write your own adoption agreement as a form template, then have the adopter sign on screen. Print the signed copy and a visit summary.
- 08:00
Kennel board
Who's in each kennel, who arrived yesterday and who's leaving today.
- 08:30
Morning care
Volunteers log meals, walks and medication for each animal.
- 10:00
Intake
New arrivals get a record with species, estimated age, microchip, alerts and first vaccines.
- 12:00
Vet visit
Exams with SOAP notes and dictation; treatments and vaccines recorded with batch numbers.
- 15:00
An adoption
The adopter signs your agreement on a tablet and the animal's record moves to its new owner.
- 17:00
Supplies check
Filter inventory to items expiring within 30 days and move them to the front.
// What you get
The features that matter most for shelters & rescues
Medical records
SOAP notes, vitals, prescriptions and files per animal.
Vaccinations
Due-soon and overdue badges, batch numbers.
Kennels & care logs
Occupancy board and daily care entries.
Donated stock
Batches, expiry and stock adjustments with reasons.
Custom forms
Your own templates with an on-screen signature.
Expenses
Track spending by month and category.
Team roles
Give vets, staff and volunteers their own logins.
Reports
Clinical and stock reports with CSV export.
Good to know
What Vetlyn doesn't do (yet)
3 things worth knowing before you start your trial.
- 1
Every animal needs an owner record
Vetlyn links each patient to a client. Most shelters create the shelter itself as a client for animals in care, then change the owner to the adopter at adoption.
- 2
No adoption listings or foster management
There's no public adoption website, applicant tracking, foster network or donor management. Vetlyn covers the medical and kennel side.
- 3
Built for clinics
Billing, reminders and reports are designed around a clinic. Shelters use them where they help, such as adoption fees or reminding adopters about boosters.
// FAQ
Questions from shelters & rescues
The things teams like yours ask before they switch.
Something else?Talk to the Vetlyn teamHow do we record animals that don't have an owner yet?
Create your shelter as a client, for example "Shelter – in care", and register animals under it. When an animal is adopted, add the adopter as a client and change the pet's owner in Edit patient. The full medical history stays with the animal.
Can volunteers use Vetlyn?
Yes. Invite them with their own login. Choose a role that fits; sensitive actions such as exports, voiding invoices and changing settings are limited to owners and admins.
Can we remind adopters about boosters?
Yes. Once the adopter is the owner and the next due date is recorded, Generate reminders includes them like any other client.
Do you offer pricing for non-profits?
Prices aren't published yet. Tell us about your organisation and we'll talk through the options.
Give every animal a proper record.
Try Vetlyn free for 30 days, or tell us about your shelter and we'll help you set up.
// Other solutions